When submitting manuscripts, send the text as a Word document (.doc or .docx) without any images included in it and without any residual "mark-up" / editing changes made to it.
If the text includes any special characters (Greek, Hebrew, Russian, etc.) also send it as a pdf.
Tables should be submitted as Word documents, not Excel files.
For images, we can only receive attachments up to 13 MB. So you can send images attached to separate email messages or you can send all the images by WeTransfer to our email address. Please do not ask us to download images from other sources. We do not accept images scanned from existing print publications. Ensure that the resolution is above 300 dpi measured according to the desired final size of the printed image. If there are particular or fixed scale requirements for your images (e.g. pottery drawings, architectural plans), also send us a pdf of those images at the size at which they are to be printed.
See below for how proofs will be handled.
JRA stylesheet guidelines for authors:
As of 2018, we now prefer system B, that articles should include the full reference in the first footnote, using (supra n.00) thereafter, with no need for an end bibliography. Only for articles that have bibliographic references also in tables or in images would we be likely to prefer to use system A with an end bibliography. We would also use system A (with a final composite bibliography) for JRA supplements where many chapters are referring to the same bibliographic citations.
The Citation Style sheets for JRA, systems A and B, are both in online repositories. This will allow direct installation of the citation styles.
For Zotero users, see:
For Mendeley users, see:
Photographic images must be at 300 dpi or higher and should be saved as TIFF files.
Drawings (line art) should be at 1200 dpi and saved as TIFF or EPS files that are not newer than Illustrator version CS4. Gray screens can be no less than 15% black and all lines must be 0.5 pt or thicker.
Please do not send Adobe Illustrator files (.ai) as our version may not then be compatible with your art. In Illustrator, under the file menu please choose "Export…" At the bottom of the window that opens, under "Save as type:" select TIFF from the drop down menu. In the new window of TIFF options, please select Grayscale from the drop down menu and Resolution: High.
Please do not scan images from previously printed materials. Send the original image.
We can also accept traditional photographs and traditional line-drawings and traditional transparencies. There is no need for you to digitize them as well if you prefer to send photographs or transparencies.
The maximum print area available for drawings/images in our 8 and a half x 11 inch books (namely, supplements which do contain very large illustrations) is 6 and three-quarters inches wide x 9 and a quarter inches high (portrait).
After acceptance, how proofs will be handled
Each contributor will see two sets of proofs. For supplements, we send proofs only to the editor of the volume, who should forward them to the contributors. We send final page proofs only in hard copy by post. Every contributor should approve his or her proofs before the book is printed. All the pages with corrections written on by hand should be returned to JRA in hard copy. If time is short, the pages may be scanned. If corrections are few, they may be listed in an email by page number and line number. (Having the final corrected pages makes it far easier for our technicians to double-check that everything is correct before it goes to the printer, as opposed to having to locate and work through several emails, one sometimes superseding another).
of the book
Digital versions of articles and reviews or of chapters in
supplements are not available and are not circulated in
advance of the publication of the printed books. This is to
ensure that the subscribers will be the first to receive the
For articles in the annual we provide 20 free offprints by mail. Please note that low-resolution pdfs will not be created until a year after the publication date. For reviews in the annual we provide the author with a free PDF.
Please do not put PDFs of JRA articles or reviews up on
unprotected or open access websites or on academia.edu.
Subscribing institutions are able to obtain digital access to
the current issues as part of their subscription and to back
issues in perpetuity after paying a single fee to CJO.
For a single-author supplement the author will receive
2 free copies of the whole book and may purchase up to 5 more
at half price.
For a multi-author supplement with its own editor, one editor will receive 2 free copies of the whole book and may purchase up to 5 more at half price. For supplements where the total number of contributors is not more than 10, each contributor will receive 1 free copy of the whole book and may purchase up to 2 more at half price.
Please note that in the case of the supplementary volumes pdfs are not created for authors or available for sale. Digital copies of the supplementary series or of parts of a supplement are not available.
In case of a major sponsorship or subsidy of a supplement beyond the costs provided for colour plates, arrangements can be negotiated for the sponsor to receive a certain number of copies of the book.
If you have any questions, please e-mail us at JRA@journalofromanarch.com.